Privacy Policy

We may collect the following categories of personal information:

• Identity data: name, date of birth, gender
• Contact data: email address, phone number, country of residence
• Health & fitness data: body measurements, training history, dietary habits, goals, progress photos
• Payment data: processed securely through our payment provider (we do not store card details)
• Communication data: messages exchanged during coaching

We use your information to:

• Deliver personalized coaching services
• Track progress and adjust your program
• Communicate with you about your coaching
• Process payments and issue receipts
• Comply with legal and accounting obligations

Health-related data is considered sensitive under GDPR. It is used strictly to design and adjust your coaching program and is never sold or shared with third parties for marketing purposes.

We process your data on the following legal grounds:

• Performance of the coaching contract
• Your explicit consent (for health data)
• Compliance with legal obligations
• Our legitimate interest in operating and improving our services

Your data is stored on secure, access-controlled platforms. We apply appropriate technical and organizational measures to protect against unauthorized access, loss, or disclosure. No system is 100% secure, but we take data protection seriously.

We rely on trusted third-party providers to operate our coaching services. Each provider has its own privacy policy:

• Stripe — payment processing
• Calendly — scheduling discovery calls
• Google Forms & Google Drive — intake forms and secure file storage
• Notion — internal coaching workspace
• WhatsApp — client communication
• Email providers — correspondence and notifications

Our website may use cookies to improve functionality and understand how visitors interact with the site. For details, see our Cookie Policy.

We retain personal data only for as long as necessary to provide our services and comply with legal obligations. Coaching records are typically kept for up to 5 years after the end of the client relationship, after which they are securely deleted or anonymized.

If you are located in the EU/EEA, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Restrict or object to certain processing
• Request data portability
• Withdraw consent at any time
• Lodge a complaint with your local data protection authority

If you access our services from outside the EU, your data may be transferred to and processed in countries with different data protection laws. We take steps to ensure your data remains protected in accordance with this Policy.

For any privacy-related questions or to exercise your rights, contact us at apollonioske@gmail.com. Apollo Fitness processes personal data in accordance with applicable data protection laws, including the GDPR where relevant.